Data Management¶
Permissions¶
| Compliance Officer | Advanced User | Standard User | Data Entry Operator | Billing Officer | Auditor |
|---|---|---|---|---|---|
| edit | clear | clear | clear | clear | clear |
The Compliance Officer can remove historical scan data and whitelists for the organisation.
It is recommended that before deleting any data from the system, you have downloaded all the relevant reports for audit management. Data deleted from the system is permanent and cannot be retrieved.
Options for data deletion¶
Within Data Management, you can select to delete the following types of data for your organisation:
| Option | Description |
|---|---|
| 1 - ID Verification scan data only | This options enables you to delete all historical ID Verification only scans. This option is only visible if your organisation has subscribed to the ID Verification service. |
| 2 - KYB scan data only | This options enables you to delete all historical Know Your Business only scans. |
| 3 - Selected Single Scan data | This options enables you to filter and select specific individual or corporate scans for deletion. If your organisation has subscribed to ID Verification, this option will also enable you to remove ID Verification scans. |
| 4 - Selected PEP & Sanctions Batch Scan data | This options enables you to individually select from a list of individual or corporate batch scans for deletion. |
| 5 - PEP & Sanction data, where No Matches were found from single and batch scan information | If you choose to delete only data that had no matches, it is recommended that prior to deletion, you download a Full Report for all batch scans that have been run so that you can keep a record of all members that have been scanned whether they lead to a match or no match. |
| 6 - All Single Scan, Batch Scan and whitelist data | This option deletes all scan data including single scan data, batch scan data and all whitelist information. Scan Results and Batch Scan Results will show no scans found. Matches previously added to the whitelist will also be deleted. If your organisation has subscribed to ID Verification, this option will also remove all ID Verification scan information. If you choose to delete all scan and whitelist information, it is recommended that prior to deletion, you run the appropriate Individual and Corporate Due Diligence Reports so that you can keep a record of all due diligence decisions recorded. Entities in the Monitoring List will continue to be monitored and are unaffected. |
| 7 - All Single Scan, Batch Scan, whitelist and Monitoring List data | This option deletes all scan data including single scan data, batch scan data, all whitelist information and monitored entities. Scan Results and Batch Scan Results will show no scans found. Matches previously added to the whitelist will also be deleted. Monitoring List will also be emptied. If your organisation has subscribed to ID Verification and Know Your Business, this option will also remove these scan information. If you choose to delete all scan and whitelist information, it is recommended that prior to deletion, you run the appropriate Individual and Corporate Due Diligence Reports so that you can keep a record of all due diligence decisions recorded. |
| 8 - Selected Supporting Document data only | The option to delete Supporting Documents associated with Individual and Corporate entities. You can filter documents for deletion by scan type and scan service for Batch and Single scans. |
| 9 - Risk Assessment scans data only | This option deletes all stand alone historical AML Risk Assessment Checks. This does not include Risk Assessment Checks associated with PEP and Sanctions, IDV or KYB scans. This option is only visible if your organisation has subscribed to the AML Risk Assessment Check service. |
Once you have completed due diligence on a batch file it is recommended that you delete selected batch data (option 4) or only data that lead to no matches (option 5), to comply with National Privacy Principles.
Deleting scan data means that there will be no record of it in the Scan Results, Batch Scan Results or Monitoring Results. Whitelist entries are only retained if you choose to delete selected batches (option 4) or only data that lead to no matches (option 5).