Scan Results for Corporates¶

Permissions¶

Compliance Officer	Advanced User	Standard User	Data Entry Operator	Billing Officer	Auditor

Standard User Permissions

Whilst Compliance Officers, Advanced Users and Auditors have access to view scan results performed by all users associated with the organisation, Standard Users are able to only view scan results performed by themselves.

Corporate Scan > Scan Results displays the match results for the companies screened.

By default, it lists Single Scan results for Sanction and Adverse Media Matches Found only. You can change the filters to expand or further refine the scan results displayed using the options available for Scan Service, Scan Type, Scan Result Settings and Company Search.

If you are part of a multi-level organisation or if you have multiple users associated with your organisation account, you can additionally filter by Organisation and Users who have performed the scans.

Scan Results Settings to filter by scan settings and results:

Default filter settings where scans with No Matches Found are excluded in Scan Result.

Scan Result Settings for all scans regardless of match results:

Note that both Single Scans and Batch Scans are selected. Both Matches Found and No Matches Found are selected.

Scan Result Settings when Monitoring Scans is selected:

Filter scans based on the outcome of ongoing monitoring and type of detected change.

Scan Result Settings when Monitoring Rescans is selected:

Filter for rescans where actively monitored entities are rescanned against the full database on day of account subscription renewal.

Company Search to filter by companies scanned:

Search for a specific company in Batch and/or Single Scans.

Filtering for Know Your Business checks:

Filter scans for all Know Your Business checks, which are conducted via Single Scans only.

Searching and Filtering Scan Results¶

Scan Result Settings:

Fields	Description
Name Match Type	Filter by the Name Match Type used during scans. The options are `Exact` and `Close`. By default, all options are selected.
Whitelist Policy	Filter if whitelist policy was applied during the scan. Profiles marked as `No Match` are whitelisted and excluded from being returned and displayed again. The options are: `Apply` and `Ignore`. By default, all options are selected
Scan Result	Filter by the outcome of the scan. Options are `Matches Found` and `No Matches Found`. By default, `Matches Found` is selected.
Categories	Filter results by the major category type of the matching profile. The categories are: `TER` (Terrorism), `POI` (Profile of Interest), `SOE` (State Owned Enterprise), `SIE` (Special Interest Entity). SIEs have filters for additional subcategories such as `Sanctions Lists`, `Law Enforcement`, `Regulatory Enforcement`, `Organised Crime` etc. By default, `All` categories are selected.
Decision Includes	Filter results by due diligence decisions applied to the matching profile. The decisions available are: `Not Reviewed`, `Match`, `No Match` and `Not Sure`. By default, `All` decisions are selected.
Assessed Risk	Filter results by due diligence risk assessments applied to the matching profile. The assessed risk options are:`High`, `Medium`, `Low` and `Unallocated`. By default, `All` assessed risk levels are selected.
Web Search	Filter results where additional web search for adverse media was performed. The options are:`Yes` and `No`. By default, `All` options are selected.

The full list of categories and subcategories are described in List Categories.

Company Search:

For a quick and specific search of the company scanned, use the Company Search panel.

To search for fields where contents exist, use an asterisk (*).

Fields	Description
Company Name	Search results by the Company Name entered during scan. Search supports full or partial matching. Example: `com` returns `Company`, `Computer Whizz`, `The Company` etc.
Registration Number	Search results by the Registration Number entered during scan. Search supports full and partial matching.
Client ID	Search results by Client ID entered during scan. Search supports full and partial matching.

Filtering scans by categories and subcategories:

Special Interest Entities (SIE) are further categorised into subcategories. Descriptions of the SIE subcategories are described below.

Viewing Scan Results¶

Scan results of companies screened are summarised as follows. Results are displayed in chronological order from most recent first.

The table below contains all possible columns. On-screen visibility depends on the selected Scan Service:

Field	Description
Monitor	If an Client ID has been assigned to the company during scanning, a toggle switch to enable or disable monitoring is displayed.
Client ID	The unique identifier assigned to the company during scanning.
Company Name	The name entered during screening.
Registration Number	The company registration number entered during screening.
Categories	Major categories of matched profiles. These can be one or any combination of the following: `TER`: Special Interest Entity - exposure or associations with terrorist related activities. `POI`: Profile of Interest - exposure or associations with terrorist related activities. `SIE`: Special Interest Entity - Organisations on Sanctions, Regulatory Enforcement, Law Enforcement lists, and Adverse Media sources. A blank Category indicates that no matches were found.
Date	Date the scan was run.
Documents	Number of registry documents requested. This may be `0` or more depending on whether you have requested for any registry documents.
Enhanced Profile	Number of enhanced profile data (UBO) requested. This may be `0`, `1` or more depending on whether you have requested for the UBO, and for 1 company record or multiple company records.
Matches	Number of matching profiles for the scanned company. `0` indicates no matches found.
Due Diligence	Number of due diligence decisions made against the matching profiles based on the decision types: Match Not Sure No Match Not Reviewed
Risk	Assessed risks assigned to matching profiles: High Medium Low
Comment	Remark or comment associated with the due diligence decision.

Rescanning a Corporate Entity¶

A Rescan feature is available for companies previously scanned for Sanctions and Adverse Media, and applies for scans that resulted in matches and no matches. This feature allows for a new scan to be performed without the need to re-enter the company's details, enabling you to check for the latest updates.

Initiating a rescan will commence a new scan using the company's existing details. The previous scan policies and settings will be applied during this process, with the exception of the watchlists, which will be determined by the organisation's current list access scope.

Rescan activities count toward the organisation's scan activity and usage.

Screen of Rescan feature button in a Corporate entity result

Know Your Business check

If the business check for Know Your Business was selected for screening, you will see an additional tab for the KYB results.

Web Search for adverse media

If the web search option was selected for additional adverse media on popular search engines, you will see an additional tab with the search engine results.

The first 10 most relevant results are displayed and each link will open up to a new browser tab.

FATF Jurisdiction Risk

If the FATF Jurisdiction Risk option was selected during scan, you will see an additional tab containing information about the country associated with the matched profile, if available.

Viewing Scan Result Details¶

Matching profile information for Sanction and Adverse Media are displayed in card or grid format with either a summary or full detailed card view of the profile.

Click on a scan result record to view details of matching profiles:

Card views provide a quick look into the matching profile with the high level summary with the options to expand to view details.

Grid views provide an additional table with summarised profile details with an overview and comparison of results. Where information in the profiles match with the scanned company, cells are highlighted to indicate full match or partial match.

Detailed information of profiles are displayed in the cards and may include:

Fields	Description
Profile Details	Key profile information: Company Name Category e.g. `SIE`, `TER` Country or location Due diligence decision and risk level assessment `Tax haven` and `Sanction` indicators based on the primary location of the company.
General Information	Categories of the profile e.g. `Special Interest Entity (SIE) - Regulatory Enforcement` Business Type - type of business e.g. privately-held company, publicly-traded company, charitable organisation, bank Activities - description of core activities or services provided The date the record was last reviewed or updated Further information and profile notes
Also Known As	Name - aliases or other names associated with the organisation Type - type of name variation e.g. original script name, name spelling variation, name abbreviation, previous name, brand name, fake name.
Locations	All registered or known locations associated with the organisation: Country City Address Type e.g. registered, operating, previous, branch office, representative office, headquarters
Official Lists	Name of Sanction List this profile appears in. Name - Name of the official Sanctions list e.g. Office of Foreign Asset Control Category - category of the official list Measures - list of measures enforced by the official list e.g. asset freeze, travel ban Origin - country or region of the official list Type - type of sanction classified by the official list Status - status of the entity on the official list i.e. `current` or `former`.
Identifiers	List of registration and ID numbers of the company. Type - type of identifier e.g. DUNS number, business registration number, business registration date, tax number, OFAC unique ID, SECO unique ID Value
Sources and Adverse Media	Links to online sources and adverse media for the profile. URL - link to the source of information regarding the entity Category - category type of source e.g. `Sanction`, `Adverse Media`, `Law Enforcement`, `ID/V` (ID Verification) etc Date of Capture - date the source article was recorded. This may contain multiple dates where the source was reviewed and recorded. Info - additional information on the publication e.g. publication date, credibility, language of the article, title and summary, if available Links to news articles may be out of date or broken depending on how recently they have been reviewed. Some source articles contain cached PDF copies. If the cached PDF is available, this is provided as a hyperlink in Date of Capture. For copyrighted sources which may not be accessible, you can check for availability of the copyright material. If available, the data of capture will change to a hyperlink to download the PDF. Availability of cached materials and copyright PDFs are dependent on your data source subscription.
Linked Individuals	Individuals associated with the entity with a description of the relationship. Full Name Category e.g. `PEP`,`RCA` Description Click on a Linked Individual to view further information of the person.
Linked Companies	Lists of organisations associated or affiliated with the entity with a description of the relationship. Name Category e.g. `SIE` Description Click on a Linked Company to view further information of the company.

Something amiss with the profile data?

If the information in the profile data appears to be outdated, incomplete or unclear as to reasons for being listed in the watchlist, you can report this profile directly to the MemberCheck team for review. See tip on how to report profile for review.

Know Your Business profiles are also viewable in card or grid view with an additional document view of requested documents for the company.

Profile Categories¶

Refer to List Categories for a full list of the definitions of the main categories and subcategories.

Know Your Business checks¶

If a business check was included in the screening, additional information will be displayed for the company scanned.

If no company profile was found, or no documents or UBO were requested, the Documents and Enhanced Profile columns will be empty.

Detailed information of the business check may vary between registry jurisdictions and generally includes:

Fields	Description
Company Summary	High-level identification of the business including company name, registration number and status of registration.
Documents	List of requested documents and the status of delivery. Delivery of documents range from near real time to 7 days.
Company Information	Company details including legal and registration details.
Addresses	List of registered addresses
Directors and Shareholders	List of representatives such as shareholders, directors and secretaries, the type of entity (`Person` or `Company`), role, percentage of holdings, address and appointment date.
Ultimate Beneficial Owner(s)	Individual(s) identified as the ultimate beneficial owner including name, nationality, address, and date of birth.

Downloading Reports¶

For record keeping and for purposes of auditing for your organisation, you can download reports of your screening activities and the associated results. All reports are available in PDF format. Some reports are also available in Word, Excel and CSV formats. Where large volumes of data are downloadable, the application may only offer download in CSV format.

This option is available through the Download button in all screens where download of reports are available.

In the Scan Results screen, the Download button offers the ability to:

Preview PDF report before download
Export as PDF
Export as Word
Export as Excel
Export as CSV
Export Results Summary report.

The Download All button enables you to download a report of all profile matches for a screened entity. The consolidated report contains an extract of the key details of the profiles such as the applied scan settings and policies, name, address, due diligence decisions, and the category and subcategory of the profile record.

For Know Your Business checks, the following download options are available:

Preview PDF report of the business check activity
Export as PDF of the business check activity
Download documents of requested from the jurisdiction registry
Download Enhanced Company Profile of the UBO check

The Results Summary report option enables you to download a summary of all the profiles of matched results for your Sanction screening, and is available in both the Scan Results and Batch Scan Results screens. This report is available in CSV format only and is compressed and downloaded as a ZIP file. The ZIP file is secured and password protected using the email address of the person who generated this report. If you have initiated the download of this report, the password to the ZIP file will be your registered email address in the application and entered as lower case. To check which email address you have registered in the system, you can review the information in My Profile.

Email Address to unlock Results Summary Report

If the email address has different casing such as UserName@domain-name.com then the password to unlock the ZIP file will be username@domain-name.com

Availability of reports during trials and demos

If you are trialling the service on a demo environment, only the PDF and CSV options are available.

Quick How-To Guides¶

Viewing Cached Sources and Adverse Media¶

Sources and adverse media links can be archived, moved, removed and changed causing broken links in the original URL. Where available, a PDF copy of the article is cached and made available with the date of the captured snapshot.

To access this, look for hyperlinked dates in Date of Capture

Report profile for review¶

Directly report profile data issues or submit questions about a specific profile. Expand the options for the profile and select the most appropriate Subject and enter your comment or query. If wish to report a profile to be outdated, please include details with hyperlinks to publicly available sources or official lists for review.