Scan Results for Individuals¶

Permissions¶

Compliance Officer	Advanced User	Standard User	Data Entry Operator	Billing Officer	Auditor

Standard User Permissions

Whilst Compliance Officers, Advanced Users and Auditors have access to view scan results performed by all users associated with the organisation, Standard Users are able to only view scan results performed by themselves.

Individual Scan > Scan Results displays the match results for the individuals screened from both Single and Batch scans, and includes ID Verification scans, Monitoring scans and Monitoring Rescans, if available.

By default, it lists Single Scan results of PEP & Sanctions for Matches Found only. You can change the filters to expand or refine the scan results displayed using the options available for Scan Date, Scan Service, Scan Type, Scan Filters, Due Diligence Decisions and Individual Search for a person or persons.

If you are part of a multi-level organisation or if you have multiple users associated with your organisation account, you can additionally filter by Organisation and Users who have performed the scans.

Scan Filters to filter by scan settings and results:

Default filter settings where scans with No Matches Found are excluded in Scan Result.

Scan Result Settings for all scans regardless of match results:

Note that both Single Scans and Batch Scans are selected. Both Matches Found and No Matches Found are selected.

Scan Result Settings when ID Verification is selected:

Filter ID Verification scans based on the outcome of IDV Result (Quick ID) and FaceMatch Result biometric screening.

Scan Result Settings when Monitoring Scans is selected:

Filter scans based on the outcome of ongoing monitoring and type of detected change.

Scan Result Settings when Monitoring Rescans is selected:

Filter for rescans where actively monitored entities are rescanned against the full database on day of account subscription renewal.

Individual Search to filter by individuals scanned:

Expand the Individual Search panel to search for a specific individual in Batch and/or Single Scans.

Searching and Filtering Scan Results¶

Scan Result Settings:

Fields	Description
Name Match Type	Filter by name Match Type used during scans. The options are `Exact`, `Exact (Including Middle Name)` and `Close`. By default, all options are selected.
Whitelist Policy	Filter if whitelist policy was applied during the scan. Profiles marked as `No Match` are whitelisted and excluded from being returned and displayed again. The options are: `Apply` and `Ignore`. By default, all options are selected
Scan Result	Filter by the outcome of the scan. Options are `Matches Found` and `No Matches Found`. By default, `Matches Found` is selected.
Categories	Filter results by the major category type of the matching profile. The categories are: `TER` (Terrorism), `PEP` (Politically Exposed Person), `POI` (Profile of Interest), `RCA` (Relatives or Close Associates of PEP), `SIP` (Special Interest Person). SIPs have filters for additional subcategories such as `Sanctions Lists`, `Law Enforcement`, `Regulatory Enforcement`, `Organised Crime` etc. By default, `All` categories are selected.
Decision Includes	Filter results by due diligence decisions applied to the matching profile. The decisions available are: `Not Reviewed`, `Match`, `No Match` and `Not Sure`. By default, `All` decisions are selected.
Assessed Risk	Filter results by due diligence risk assessments applied to the matching profile. The assessed risk options are:`High`, `Medium`, `Low` and `Unallocated`. By default, `All` assessed risk levels are selected.
Web Search	Filter results where additional web search for adverse media was performed. The options are:`Yes` and `No`. By default, `All` options are selected.

The full list of categories and subcategories are described in List Categories.

ID Verification Scan Result Settings:

Fields Description

IDV Result

Filter by result of ID Verification.

The options are All, Not Requested, Incomplete, Pass, Partial Pass, Pending and Fail.

By default, the All option is selected.

FaceMatch Result

Filter by result of biometric face matching for ID Verification.

The options are All, Not Requested, Incomplete, Pass, Review, Pending and Fail.

By default, the All option is selected.

Individual Search:

For a quick and specific search of an individual screened, use the Individual Search panel.

To search for fields where contents exist, use an asterisk (*).

Fields	Description
First Name	Search results by the First Name entered during scan. Search supports full or partial matching. Example: `Joh` returns `Joh`, `John`, `Johnny` etc.
Middle Name	Search results by the Middle Name entered during scan. Search supports full or partial matching.
Last Name	Search results by the Last Name entered during scan. Search supports full matching only.
Original Script Name or Full Name	Search results by the Original Script Name or Full Name entered during scan. Latin-based text are not case-sensitive and the exact full name in the correct order should be used. For original script text, it must be entered exactly as screened, including casing. Example: If you have screened with the Full Name `Renée DUMAS`, this can be found when filtering for `Renée Dumas` or `renée dumas` but not with `Renee Dumas.` or `Dumas Renée`
Client ID	Search results by Client ID entered during scan. Search supports exact full matching only.

Filtering scans by categories and subcategories:

Special Interest Persons (SIP) are further categorised into subcategories. See descriptions of the SIP subcategories.

Viewing Scan Results¶

Scan results of individuals screened are summarised as follows. Results are displayed in chronological order from most recent first.

The table below contains all possible columns. What is viewed on-screen is dependent on the Scan Service selected:

Field	Description
Monitor	If a Client ID has been assigned to the individual during scanning, a toggle switch to enable or disable monitoring is displayed.
Client ID	The unique identifier or profile name assigned to the individual during scanning.
Name (First Middle Last)	The name entered during screening, combining First, Middle and Last Name.
Original Script Name/Full Name	The non-Latin Original Script Name or Latin-based Full Name entered during screening.
DOB	Date of Birth or Year of Birth entered during screening.
ID Number	Identifier for the individual entered during screening.
Categories	Major categories of matched profiles. These can be one or any combination of the following: `TER`: Special Interest Persons - exposure or associations with terrorist related activities. `PEP`: Politically Exposed Persons `POI`: Profiles of Interest `RCA`: Relatives or Close Associates of PEPs. `SIP`: Special Interest Person - People on Sanctions, Regulatory Enforcement, Law Enforcement lists, and Adverse Media sources. A blank Category indicates that no matches were found.
Date	Date the scan was run.
Matches	Number of matching profiles for the scanned individual. `0` indicates no matches found.
Due Diligence	Number of due diligence decisions made against the matching profiles based on the decision types: Match Not Sure No Match Not Reviewed
Risk	Assessed risks assigned to matching profiles: High Medium Low
Comment	Remark or comment associated with the due diligence decision.
IDV⁺	Online ID verification status of individual's Name, DOB and Address against verified sources: `Not Requested`: Identity document verification not requested `Incomplete`: Identity document verification request not completed by a member of your organisation. Incomplete processes are not able to be resumed at this point in time. `Pass`: Data is able to be fully verified `Partial`: Data is able to be partially verified `Fail`: Data is unable to be verified `Pending`: Verification by the individual not yet started or incomplete.
FaceMatch⁺	Biometric face matching of the individual including liveness detection, facial recognition and data extraction using OCR (optical character recognition): `Not Requested`: Facial matching verification not requested `Incomplete`: Facial matching verification request not completed by a member of your organisation. Incomplete processes are not able to be resumed at this point in time. `Pass`: Biometric is able to be fully verified `Review`: Biometric is partially verified and should be reviewed `Fail`: Biometric does not match and is unable to be verified `Pending`: Biometric verification by the individual not yet complete.

⁺ These are available if your organisation has subscribed to the ID Verification service and if the ID Verification Scan Service is selected.

Web Search for adverse media

If the web search option was selected for additional adverse media on popular search engines, you will see an additional tab with the search engine results.

The first 10 most relevant results are displayed and each link will open up to a new browser tab.

Compromised Information

If an email address was entered for the Individual during the PEP, sanction and adverse media check, you will see an additional tab with a list of sites with known data breaches for the email address.

FATF Jurisdiction Risk

If the FATF Jurisdiction Risk option was selected during scan, you will see an additional tab containing information about the country associated with the matched profile, if available.

Viewing Scan Result Details¶

Matching profile information are displayed in card or grid format with either a summary or full detailed card view of the profile.

Click on a scan result record to view details of matching profiles:

Card views provide a quick look into the matching profile with the high level summary with the options to expand to view details.

Grid views provide an additional table with summarised profile details with an overview and comparison of results. Where information in the profiles match with the scanned individual, cells are highlighted to indicate full match or partial match.

Card view

Grid view

Detailed information of profiles are displayed in the cards and may include:

Fields	Description
Profile Details	Key profile information: Full Name Category e.g. `PEP`, `POI`, `SIP`, `RCA`, `TER` Date or Year of Birth Nationality Primary country or location Deceased Date, if applicable Due diligence decision and risk level assessment `Tax haven` and `Sanction` indicators based on the primary country of residence.
General Information	Categories of the profile e.g. `Politically Exposed Person (PEP)`, `Special Interest Person (SIP) - Regulatory Enforcement` Original Script Name The date the record was last reviewed or updated Further information and profile notes PEPs are further categorised into tiers based on the level of risk exposure. See below for description of PEP Tiers.
Also Known As	Name - aliases or other names associated with the individual Type - type of name variation e.g. original script name, name spelling variation, shortened name, maiden name, nickname, previous name, fake name.
Roles	This is only available for PEP profiles: Title - represents the job Role of the PEP in the particular PEP position Country - represents the country of the government for the political position Segment - the category of in scope positions for the PEP for a particular country Status - represents whether the particular role is `Current` or `Former`. There can be more than one `Current` and `Former` roles held by the PEP. From - represents the Start date of the term of office in the particular role, where available To - represents the End date of the term of office in the particular role, where available.
Important Dates	For each Date: Type - e.g. Date of Birth, Deceased Date Date
Locations	All registered or known locations associated with the individual: Country City Address Type e.g. place of birth, residential, business, previous residential, previous business
Official Lists	Name of Sanction List this profile appears in. Name - name of the official Sanctions list e.g. Office of Foreign Asset Control Category - category of the official list Measures - list of measures enforced by the official list e.g. asset freeze, travel ban Origin - country or region of the official list Type - type of sanction classified by the official list Status - status of the entity on the official list i.e. `current` or `former`.
Identifiers	List of ID numbers or tax number of the individual. Type - type of identifier e.g. tax number, national ID, passport number, OFAC unique ID, SECO unique ID Value
Sources and Adverse Media	For each Source: URL - link to the source of information regarding the entity Category - category type of source e.g. `PEP`, `Sanction`, `Adverse Media`, `Law Enforcement`, `ID/V` (ID Verification) Date of Capture - date the source article was recorded. This may contain multiple dates where the source was reviewed and recorded. Info - additional information on the publication e.g. publication date, credibility, language of the article, title and summary, if available Links to news articles may be out of date or broken depending on how recently they have been reviewed. Some source articles contain cached PDF copies. If the cached PDF is available, this is provided as a hyperlink in Date of Capture. For copyrighted sources which may not be accessible, you can check for availability of the copyright material. If available, the data of capture will change to a hyperlink to download the PDF. Availability of cached materials and copyright PDFs are dependent on your data source subscription.
Linked Individuals	List of persons associated with the organisation. Full Name Category e.g. `PEP`,`RCA` Description Click on the name of a Linked Individual to view further information of the person.
Linked Companies	Lists any associations with businesses and companies such as founder, executive, associate, shareholder, adviser of the company. Name Categories e.g. `SIE` Description Click on a Linked Company to view further information of the company.

Date of Birth variations

Where a scan was performed with a date of birth tolerance applied, this will be indicated in the summary of the scan as well as within the result reports:

Screen indicating date of birth tolerance applied

Where a record was found due to the tolerance in DOB and is not the exact DOB or YOB, an indicator will be displayed next to the Date of Birth information of the profile:

Screen indicating a result matched due to the DOB tolerance

Something amiss with the profile data?

If the information in the existing profile data appears to be outdated, incomplete or unclear as to reasons for being listed in the watchlist, you can report this profile directly to the MemberCheck team for review. See tip on how to report profile for review.

Profile Categories¶

Refer to List Categories for a full list of the definitions of the main categories and subcategories.

Data Source of Profile¶

The service provides access to multiple database sources to ensure broader coverage for clients requiring additional information. If your organisation has subscribed to multiple PEP and sanctions data sources, the profiles will display the source of the data. You can filter these by selecting specific segment names.

Screen of result tabs with data source names

Rescanning an Individual¶

A Rescan feature is available for individuals previously scanned for PEP, Sanctions and Adverse Media, and applies for scans that resulted in matches and no matches. This feature allows for a new scan to be performed without the need to re-enter the individual's details, enabling you to check for the latest updates.

Initiating a rescan will commence a new scan using the individual's existing details. The previous scan policies and settings will be applied during this process, with the exception of the watchlists, which will be determined by the organisation's current list access scope.

Rescan activities count toward the organisation's scan activity and usage.

Screen of Rescan feature button in an Individual profile result

ID Verification¶

If ID Verification was included in the screening, additional information will be displayed for the individual scanned.

Detailed information of individual's data and biometric matching results vary between country sources used for verification and generally includes:

Fields	Description
ID Check Results	Overall data matching result based on successful verification against 2 or more independent sources. Includes list of sources used for data matching of individual's Name, Date of Birth and Address.
Identity Check Verification Results	Details entered by the individual or customer for verification including document type for verification e.g. Passport number, Driver Licence number, Government or Tax ID number, Health Card number, Visa number, Vehicle Plate number, Voter ID number etc. These document verification types vary based on country selected for verification.
FaceMatch Check Results	Verification results of biometric matching including: Document check Anti-Tamper check Verification document not expired Face comparison Passive liveness check Data comparison Screen Replay attack check
FaceMatch Comparison	Photos of documentation used for verification including a liveness video, where available.

A Verification URL is available for IDV requests which enables you to access the link to the actual verification process. This URL is available for new or recent IDV requests as part of the MemberCheck service upgrade.

To keep a copy of the report of the results, you can click on the Download button to save as PDF, Word or Excel. Please note that the ability to enlarge photos and viewing of the Liveness video is only available online and is not included in the downloadable report.

Downloading Reports¶

For record keeping and for purposes of auditing for your organisation, you can download reports of your screening activities and the associated results in PDF, Word, Excel and CSV formats. Where large volumes of data are downloadable, the application may only offer download in CSV format.

This option is available through the Download button in all screens where download of reports are available.

In the Scan Results screen, the Download button offers the ability to:

Preview PDF report before download
Export as PDF
Export as Word
Export as Excel
Export as CSV
Export Results Summary report.

The Download All button enables you to download a report of all profile matches for a screened entity. The consolidated report contains an extract of the key details of the profiles such as the applied scan settings and policies, name, date of birth, address, gender, due diligence decisions, and the category and subcategory of the profile record.

The Results Summary report option enables you to download a summary of all the profiles of matched results for your PEP and Sanction screening, and is available in both the Scan Results and Batch Scan Results screens. This report is available in CSV format only and is compressed and downloaded as a ZIP file. The ZIP file is secured and password protected using the email address of the person who generated this report. If you have initiated the download of this report, the password to the ZIP file will be your registered email address in the application and entered as lower case. To check which email address you have registered in the system, you can review the information in My Profile.

Email Address to unlock Results Summary Report

If the email address has different casing such as UserName@domain-name.com then the password to unlock the ZIP file will be username@domain-name.com

Availability of reports during trials and demos

If you are trialling the service on a demo environment, only the PDF and CSV options are available.

Quick How-To Guides¶

Filtering for all results with Original Script Name or Full Name¶

Filtering results by Category¶

The Category filter only displays the matching profiles with the same category. It does not affect the overall number of matches in the scan result summary.

Viewing profile information in card summary mode¶

Card and Grid views¶

The card view is useful for quick access to the matching profiles to view details, however for larger number of matching profiles, the grid view provides an overview of the key information of the matching profiles. The grid view also provides the option to perform due diligence risk assessment in bulk.

Viewing Cached Sources and Adverse Media¶

Sources and adverse media links can be archived, moved, removed and changed causing broken links in the original URL. Where available, a PDF copy of the article is cached and made available with the date of the captured snapshot.

To access this, look for hyperlinked dates in Date of Capture

Report profile for review¶

Directly report profile data issues or submit questions about a specific profile. Expand the options for the profile and select the most appropriate Subject and enter your comment or query. If wish to report a profile to be outdated, please include details with hyperlinks to publicly available sources or official lists for review.

Request Copyright Media¶

For copyrighted media sources, you'll see a question mark against the PDF icon. If the source link is not accessible or the cached PDF is not available, you can request for the copyrighted sources by clicking on the date with the question mark icon. This will request and download a copy of the media, and the link will be available for up to 15 minutes.